Policies

Interlibrary Loan services are provided to NJIT faculty, students, and staff. Borrowing provides access to needed materials available in the collections of libraries other than NJIT, while Document Delivery Service provides scans of journal articles and book chapters using materials available in the Van Houten Library and Littman Library print collections. Requests for both services must be placed through ILLiad which can be accessed on the library website. <>

Borrowing

Who may use the Interlibrary Loan service? 

• Currently registered NJIT students (including distance learning students)
• Current NJIT faculty & staff
• Emeritus faculty
• VentureLink employees (requests must be submitted in person at the Interlibrary Loan office)

Who is not eligible?

• NJIT Alumni
• Guest Patrons (students from Rutgers-Newark not enrolled in NJIT courses, and Essex Community College students)
• VALE patrons
• Members of the general public

What type of materials you may borrow?

• Books and articles not owned by NJIT libraries
• Items with the following designations in the NJIT Library catalog:
  • Items listed as “Missing”
  • Items “Recalled” and not returned within 2 weeks
  • Items long overdue and billed for replacement
• It is often difficult to obtain the following materials: standards, whole volumes of certain proceedings, reference materials, items from archives or special collections, and some non-print items. Patrons should speak to a librarian about obtaining these materials.

What type of materials you may not borrow?

• Course-related textbooks
• Multiple copies of a single title
• Physical materials to be placed on reserve

How many requests are allowed?

There are no limits to the number of requests that can be submitted at one time. However, when    multiple requests are submitted the interlibrary loan staff will process up to 10 items (in priority order) per patron per day during peak periods of the semester.

What is the turnaround time for interlibrary loan requests?

Turnaround time may be as short as 24 hours for articles. Some articles will arrive within 3 business days. Books and other borrowed items may take anywhere from 4 days to two weeks depending on the lending library. Turnaround time may be affected by incomplete and/or incorrect information, holidays and weekends.

How will you be notified when your interlibrary loan requests have arrived?

An email notification will be sent to the library patron's NJIT email account when the interlibrary loan request is available. Physical items can be picked up at the Van Houten Library. Electronic requests can be accessed through the patron's ILLiad account.

Where you can pick up your interlibrary loan request

• Books and other materials borrowed through interlibrary loan may be picked up at the Interlibrary Loan window of the Van Houten Library, otherwise at the Information Service Desk.
• For distance learning (off-campus) students-materials will be mailed or emailed to you as selected on the request form.

Fees

Currently there is no charge for submitting an interlibrary loan request unless the cost of the loan or article exceeds $35.  If the cost is over $35, a fee will be levied on the borrower. Interlibrary Loan staff will contact the borrower before the final request is placed.

Borrowers who keep interlibrary loan items beyond the due date are responsible for payment of any fees imposed by the lending library.  On-site borrowing privileges at the NJIT libraries will be suspended until all interlibrary loan obligations are cleared.

Loan periods

Loan periods for most borrowed items are 4 weeks. The actual due dates vary depending on the policies of the lending library and may also contain special conditions (e.g. on-site-use only). Interlibrary loan items may be recalled at any time by the lending library. 

Renewals

You may request renewals by sending an email message to lib_ill@njit.edu, or by calling 973-596-3204 or in person at the interlibrary loan window. The Interlibrary Loan Staff will notify you by email if the renewal request was denied. Materials that are designated "No Renewal" or that have been recalled by the lending institution cannot be renewed.

Recall

Borrowed materials are subject to recall by the lending library. Interlibrary loan staff will contact the borrower directly to request return of a recalled item. Recall fines apply for interlibrary loan materials.

Loss or Damage

The borrower is responsible for all costs associated with lost or damaged interlibrary loan materials. The lending library assesses the charges for loss or damaged items, and the charges vary from library to library.

The University reserves the right to hold transcripts and diplomas if you do not pay your interlibrary loan obligations.

Copyright

The library has established "fair use" copyright guidelines based on the copyright law of the United States and current practices in academic libraries.

The copyright law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted materials. Under certain conditions specified in the law, libraries are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

NJIT libraries comply with U.S. Copyright Law and regulation. To ensure compliance, interlibrary loan forms contain a statement of borrower copyright responsibility. In cases where requests from an individual violate the copyright law, interlibrary loan staff will inform the borrower and provide alternatives for access to the information.

 

Updated and Approved: Librarians Team Meeting, Sept 20, 2024

Approved: Librarians Team Meeting, April 2010